Business Continuity Planning Archives

Tabletop training workshop and exercise

Earthquake Tabletop exercise

On March 25, 2015, Galena Property Services facilitated a tabletop training workshop and exercise on Continuity of Operations Planning (COOP) for several counties and tribal nations in the Northern Nevada area.  Counties were Douglas, Storey, Lyon and Churchill with the tribal nations of Reno Sparks Indian Colony, Pyramid Lake Paiute Tribe and the Shoshone-Paiute Nation attending the exercise.  Included in the attendee group was the Fallon Naval Air Station, City of Fernley and the State of Nevada, Division of Emergency Management.

The exercise was an earthquake of magnitude 6.8 center on the Pyramid Lake Fault. Participants were giving a half hour training session on COOP then two breakout sessions on how to respond and stay operational after the earthquake.  Many Best Practices came out of the exercise from each of the jurisdictions.  Sixty participants were involved in the exercise.

The main objectives were Mission Essential Functions, Roles and Responsibilities and the big on Communications which are all included in the ten elements of COOP.

Earthquake Preparedness

napa earthquake-ryan's house, etc 020Napa Earthquake

Being Prepared and Ready

Disaster Preparedness:  In the wake of the Napa earthquake are you prepared to take action.  Is your Business Continuity Plan (BCP) up to date, better yet does your company have a Business Continuity Plan. One of our clients in the Napa region was ready and activated their plan shortly after the earthquake.  A magnitude 6.0 tremor is large enough to cause major damage near the epicenter and serious damage several miles from the epicenter.  Our client went into action and this triggered them to activate their department specific Mission Essential Functions (MEF’s).  By having mitigation measures and a plan in place they were able to resume operational the next day with minimal interruptions.  Is your company ready, do you have a Business Continuity Plan in place?  Do your vendors have a BCP in place?  You may be operational but if you can’t get supplies because your vendors can’t function this could seriously affect your ability to stay operational.  It can make a difference whether your company stays operational (not business as usual) and in business versus being out of business because you were not prepared and your vendors were not prepared.

Galena Property Services developed COOP guidelines template for Skilled Nursing & Assisted Living Facilities in the Washoe County (Truckee Meadows region) in Western Nevada. The template was designed to give the facilities an easy and quick guideline to complete the 10 COOP elements necessary to be able to stay opearational during any emergency or disaster.  The guidelines includes the following sections:

  • General Continuity of Operations Plan Information
  • COOP Elements
  • Plan Maintenance
  • Background Information, such as Glossary, Overview of ICS, References and Websites, Hazard Vulnerability Analysis/Risk Assessment and FormPatient Evacuation Tracking Form.

This template and guideline can be used by any facility that is in the business of health care.  It is quick and easy to use and the template has examples to better help the facility on populating the guideline.  For more information please see the contacts section on this web site.

Business Continuity in 2013

BCP man with hands over faceTake Action, Business Continuity Planning

Do you have a Business Continuity Plan in place?  After several major natural disasters in 2012 we are into another calendar year.  Most likely their will be more natural disasters as well as man made emergencies and disasters.  Will organizations and companies be ready?  Already a lot of complacency has set in after Super Storm Sandy and the need for comprehensive Business Continuity Planning.  Usually it is the same answer from the corporate office, will it make us a profit?  The answer the “YES” if you take the steps now to budget a little money to save the company potentially a lot of money down the road.  One hour of down time whether it is scheduled and especially if it is unscheduled (power outage) can cost even small companies several thousands of dollars per hour.  Just think it the outage lasted an entire day!  Business Continuity Plans (BCP) are inexpensive compared to the alternative, business shut down for an unknown period of time, costing the company thousands of dollars and possibly clients that rely on the company.  Clients usually end up going elsewhere.  We are currently completing a Business Continuity Plan for a local private company in our area, at lease they get it and the necessity of having a BCP in place.

ALTERNATE CARE FACILITIES

Galena Property Services (GPS) has completed a four (4) month long project entitled Alternate Cars Facilities  for Assisted Living and Skilled Nursing facilities in the greater Reno/Sparks, Nevada region.  The project looked at small, medium and large facilities ranging from 10-15 beds up to 150 beds.  GPS toured each facility then wrote their plan based on their needs on where to relocate (Alternate Care Facility) during an emergency or disaster.  Plans delivered were hard copies as well as electronically so the facility if necessary can access their plan from any location.  A “Grab & Go” sheet with critical information for the facility was developed for each alternate care facility.

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